Program Credits

Program Credits work similarly to a gift card and is a girl reward earned through selling Girl Scout Cookies and Fall Product. Girls may choose Program Credits instead of selected Cookie Reward items, and they can be used to pay for a variety of Girl Scout products and activities. IGMs will also earn additional Program Credits in lieu of troop proceeds.

It is important to remember that Program Credits belong to the girl, not the troop, and a girl may spend her Program Credits as she and her guardian sees fit. One guardian may use the Program Credits when accompanying the Girl Scout for any event, programming, training, or membership. Council will register the participant(s) on the back end. Program Credits can only be transferred between registered Girl Scout siblings. Please use this link to track your credits.

Program Credits can offset costs for:

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Cookie Sellers who earn the Girl Experience Rewards are allowed to use Program Credits (just for the girl awardee) for qualifying items and additional activities. The Program Credits cannot be used to purchase additional member tickets/activities. Program Credits cannot be used for reimbursement of food or souvenirs.

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Girls can now turn their council program credits into an online gift certificate. The amounts have to total an amount divisible by $10, $25, $50, or $100. Cards can be combined to get amounts; for example, a $23 and a $27 program credit card can be combined to a $50 certificate. Girls do NOT have to use the full amount on their card. Please use Gift Card Certificate Form and only type the amount you want to convert. If you have more than 3 program credit cards, please fill out the form again. Once converted, the girl’s parents will receive an email with the gift certificate. This process can take up to a week. Gift certificates cannot be converted back into program credits. Gift certificates are valid on www.girlscoutshop.com only.

If you are using Program credits, those can be used directly at the GSACPC Council Shop. If you would like to purchase items online contact the shop directly at 602-452-7137 or shop@girlscoutsaz.org to place your order.

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If the program credit amount doesn't cover the full amount of the program fee, please call 602-452-7030 to provide a credit card to pay the remaining balance. We will not process the program credits until we have the credit card to cover the full amount of the program.

Council Sponsored Programs are identified as Programs/Events hosted by GSACPC.

Be sure to submit the form before the registration closed date for the program. If the form is submitted after the registration close date, the card will not be processed. If submitting this form is for reimbursement, submit it within 90 days of the purchase date.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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Program credits may not be used for deposits. You must pay the deposit, and the account must be established so that the program credits may be placed in that account. This only applies to all Council Sponsored Programs. Please note that all deposits are non-refundable and non-transferable.

If there is an outstanding balance on the existing account, program credits will be credited to that account. Reimbursements will only be processed if the program/event/trips are paid in full.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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If the program credit amount doesn't cover the full amount of the fee, please call 602.452.7040 to provide a credit card to pay the remaining balance. We will not process the program credits until we have the credit card to cover the full amount of the program.

Be sure to submit the form. If submitting this form for reimbursement, submit it within 90 days of the purchase date.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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Program Credits may not be used for deposits. You must pay the deposit using a credit card. The account must be established so that the program credits may be placed in that account. This only applies to all Council Sponsored Programs. Please note that all deposits are non-refundable and non-transferable.

Program credits may be used for: Trading post purchases, bus fees, and summer camp payments (once deposits are paid). If using program credits at the bus stop or in person, state the amount to be used at the trading post.

Be sure to submit the form before the camp session start date. If the form is submitted after the registration close date, the card will not be processed. If submitting this form is for reimbursement, submit it within 90 days of the purchase date.

If there is an outstanding balance on the existing account, program credits will be credited to that account. Reimbursements will only be processed if a camp session is paid in full.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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Program Credit requests must include an approved Troop Trip Application & flier when submitting a program credit form. The flier must include the following:

Cost of Encampment per participant (include activities)
Date of Encampment (Encampment payments can take up to 2 weeks to process, please communicate with your Service Unit so that they are aware of the timeframe.)

Be sure to submit the form before the registration closed date for the encampment. If the form is submitted after the registration close date, the card will not be processed. If submitting this form is for reimbursement, submit it within 90 days of the purchase date.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

Travel

Council Travel Trips and EF Tours Council Sponsored Trips

Program Credits may not be used for deposits. You must pay the deposit using a credit card. The account must be established so that the program credits may be placed in that account. Registration will be verified by Council Staff before program credits being applied. This only applies to all Council Sponsored Programs. Please note that all deposits are non-refundable and non-transferable.

Program Credit requests for Council Travel must include an approved Troop Trip Application & flier or link (to our activity calendar) when submitting a program credit form. The flyer/link must include the following:

Cost of Travel per participant
Date of Travel

If there is an outstanding balance on the existing account, program credits will be credited to that account. Reimbursements will only be processed if trips are paid in full.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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Girls must submit the Acceptance Letter received by the sponsoring Council to reghelp@girlscoutsaz.org.

Program credits may not be used for deposits. You must pay the deposit using a credit card. The account must be established so that the program credits may be placed in that account. Registration will be verified by Council Staff before program credits are applied. This only applies to all Council Sponsored Programs. Please note that all deposits are non-refundable and non-transferable.

If there is an outstanding balance on the existing account, program credits will be credited to that account. Reimbursements will only be processed if trips are paid in full.

Council will submit payment to the appropriate vendor.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you must provide receipts, fliers, and/or other documentation in the form.

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Be sure to submit the form for supplies used in your project (please see FAQ). Submission of the project will be verified by Council Staff. If you submit this form for reimbursement, submit it within 90 days of the purchase date.

Allow up to 2 weeks for program credits to be processed. To process the request for reimbursements, you will need to provide receipts and/or other documentation in the form.

If none of the above options work for you, or if the expiration date is approaching, you can convert your personal Program Credits to Troop Funds.

Please keep in mind that, with this option, the money is no longer associated with the Girl Scout who earned it; it becomes the property of the Troop and is treated the same as other funds in the bank account. Once processed, the money will be ACH'd to the troop account.

Please submit the form below at least a week before the expiration date.

Program credits WILL NOT be processed for:

Deposits (You must pay the deposit using a credit card. The account must be established so Program Credits may be placed there. Registration will be verified by Council Staff before Program Credits are applied.) For those with a balance on any account, such as a trip, balances must be paid in order to be reimbursed.
Other council events (Program credits cannot be transferred from council to council)

Siblings must be a registered member in order to obtain each other’s program credits. If the program card does not have the full amount, spots will not be held until payment is made in full. Contact Customer Care at 602-452-7030 to complete payment.

It is important to remember that Program Credits belong to the girl, not the troop, and a girl may spend her Program Credits as she and her guardian sees fit.

Program Credit FAQ

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