Troop Product Program Manager Position

Description and Agreement

Time Commitment

Fall Program: September to November. Cookie Program: January to March. Final responsibility is ensuring distribution of girl recognitions and collection of Council proceeds.

Function

To manage troop participation in the Fall and/or Cookie Program. Work with Troop Leader & Service Unit Product Manager by promoting, coordinating and conducting troop activities. Encourage participation of all currently registered girls to incorporate both programs as a meaningful part of the Girl Scout leadership development program.

Duties and Responsibilities

• Attend Service Unit Program training
• Provide Program training for girls and their families; including safety guidelines, GSACPC procedures, program activities, goal setting , customer service, courtesy, and respect for customers and each other
• Verify that all girls participating are registered and the troop has a signed Parent/Guardian Agreement for each girl prior to distributing the girl order card
• Maintain close communication with all girls, parents, Troop Leader, and Service Unit Manager throughout the program
• Enter troop orders and maintain accurate accounting using vendor based web sites
• Coordinate the pick- up of product from appointed delivery station and cupboards
• Distribute girl orders and retain receipts for all product or payment transactions
• Make frequent bank deposits to the troop account as money is collected from girls/customers
• Promptly distribute girl recognitions to the troop when they are received
• Adhere to all deadlines as outlined in the Troop Manual
• If anyone fails to pay for products, submit a Parent/Guardian Outstanding Account form along with the original signed parent/ guardian consent agreement and all signed receipts.

Qualifications

Volunteer must be current registered adult member of GSUSA. They must have a strong attention to detail, be well organized, and maintain accurate records for the troop. Access to computer, internet, and email is required. Flexibility, patience, fairness, confidentiality and honesty will be crucial in this position. The ability to work with many personalities, as well as the desire to motivate and support girls and parents with the program is a must.

By submitting this form, I understand that I am responsible for managing my troop’s Product Program including all sales proceeds and ensuring that the funds are deposited into our troop account by the deadlines outlined in the Troop Manual. I agree to carry out the duties and responsibilities as outlined above. I further understand that sales proceeds are troop and Council property and should not be retained by individual girls, their families, or myself as personal property (Safety Wise Standard 28). I also understand that any misuse or failure to appropriately deposit these funds on my part may result in legal action taken against me by Girl Scouts of Arizona–Cactus Pine Council.

Should I fail to comply with the financial obligations listed above, and it becomes necessary for the council to institute collection procedures, you will be responsible to pay all costs incurred including attorney fees and collection fees, court costs, and interest. I understand that my signature verifies that I have read, and agree to abide by, the above guidelines and financial responsibilities.

By Submitting this form, the troop acknowledges and agrees:

1. GSACPC will debit the above troop bank account according to the instructions provided in the Troop Fall Product and Troop Cookie Manager Manuals.

2. Troop is responsible to deposit sufficient funds to cover the ACH debit by three days before the posted date of ACH draw(s).

3. Troop expressly authorizes GSACPC to repeat any debit that fails for any reason and will be responsible for insufficient funds bank fees.

4. Troop agrees to work closely with GSACPC to pay all amounts due to council in a manner agreed to by both parties.

5. Troop agrees to inform the GSACPC during the week prior to both the ACH debits if they have insufficient funds to cover the total amount due at that time. This includes late paying parents; documentation should be submitted on an “Parent/Guardian Outstanding Account Report”

6. Troop is responsible to notify GSACPC if the attached bank account number is no longer valid.

By Submitting this form, you agree to all of the statements listed above. A copy of what you submitted will be sent to you via email.